Each country has a different ’email sign off’ best practice, so if you’re emailing someone from another country, consider searching for ’email sign offs in [country].
Here are a few tips for how to end an artist email
- Be polite and professional. No matter who you’re emailing, the reader can’t gauge your tone. Use polite language
- Be concise. No one wants to read a long, rambling email. Get to the point quickly and clearly. Many people read hundreds of emails a day.
- Be specific. If you’re asking for something in your email, be specific about what you want. For example, If you’re waiting to to hear back about an art commission, instead of saying “I’d love to hear from you,” say “I’d love to schedule a call with you to discuss my upcoming exhibition.”
- Be positive. End your email on a positive note. This could be something like “Thanks in advance for your consideration” or “I look forward to hearing from you.”
Email sign offs for business emails
- Regards
- Sincerely
- Cheers
- Best
- All the best
- Best wishes
- Kind regards
- Thanks in advance
Avoid using the following email sign offs, unless your emailing a dignitary, friend or loved one.
- Respectfully (yours)
- Just your name
- No name at all
- Have a blessed day
- Love
- Thx
- Warmly
- Ta
- Cheerio
By following these recommendations, you can end your artist emails on a strong note that leaves a positive impression on the reader.
Here are a few additional tips for ending artist emails
If you’re sending a follow-up email, be sure to mention the original email in your closing. This will help the recipient remember what you’re talking about.
If you’re asking for something in your email, like a referral or introduction, ask for just one. It’s an easy action our reader can take, whereas saying ‘If you know anyone who would like my work…” is more ambiguous and doesn’t heave a clear call to action.
If you’re sending an email to a potential gallery or art lover, include a link to your website or art catalog. This will give the reader a chance to see more of your work and inquire if they want to continue the conversation. Avoid sending PDFs, as most art catalogs have large file sizes and many email providers will block or mark the email as spam.
Proofread your email before you send it. Most email providers (like gmail) will autocorrect grammar or spelling.
Add an Email signature
Most of us send and receive countless emails each day, and often send from mobile devices. Take a few moments to set up your email signature on your desktop and other devices.
You would think this is obvious and I still receive emails from artists that don’t include their basic contact information. Readers don’t have time to weed through thousands of emails, so make is stupid simple to contact you.
- Include your name
- Artist (your title)
- Your phone number
- Your website address or portfolio link
- Your instagram/TikTok/youtube/Linked-in (choose one primary link)
Optional:
- If you host a podcast, include the link “Follow my podcast ‘Art Biz Talk‘
- Link to available works on important online market place like Artsy, Uprise art or 1st Dibs, a gallery exhibit etc
- A recent notable press mention with link to the article
- Subscribe: your newsletter name and sign up link
Avoid including photos and logos in your email signature. Many email providers like gmail or outlook, allow users to turn off image settings or automatically send those emails to spam. You want to do ensure your email is delivered to recipients.